Executive Assistant

Do you excel in a position where discretion, organization, and decisive action are essential? We are seeking a skilled Executive Assistant to provide high-level support to senior leaders in a dynamic, international setting. This temporary role offers the opportunity to work closely with leadership, taking full responsibility for managing complex schedules, extensive travel arrangements, and constantly evolving priorities.

 

• Manage executive calendars, schedule meetings and 1:1 sessions, oversee expense processes, and handle day-to-day logistical matters
• Maintain clarity and consistency across calendars, meetings, and documentation, ensuring information is accurate and easy to retrieve
• Support senior executives with administrative and operational tasks, including coordinating international travel arrangements and handling changes as they arise
• Take an anticipatory approach by preparing leaders for upcoming activities and providing visibility into the weeks ahead
• Collaborate closely with executives and the EA team to support alignment, dialogue, and effective execution across the organization
• Assist in urgent or unforeseen situations, including availability outside standard working hours when needed

• A solid background from executive-level support roles, with proven experience operating in a similar capacity
• The ability to communicate with confidence and professionalism across written and spoken interactions
• A composed and methodical working style, even when deadlines are tight and priorities shift
• A strong sense of service and discretion, combined with a clear understanding of the Executive Assistant role as a trusted partner to senior leadership
• Willingness to work flexibly and be accessible outside standard office hours when business demands it, particularly in an international context
• Experience working effectively within global organizations characterized by complexity and multiple stakeholders

Practical information

Duration: Temporary position for 3 months, with the potential for extension and permanent employment.

Location: Copenhagen area. The role is primarily office-based, with limited flexibility for remote work.

 

If you are motivated by responsibility, trust, and the opportunity to make a tangible difference in executives’ daily work, we would like to hear from you.

 

We look forward to receiving your application and CV. If you have any questions, please contact Sales & HR Consultant Safia Khan Teller by email at Safia.Teller@actief-hartmanns.dk or by phone at +45 4121 1352.

 

Actief Hartmanns A/S is managing the recruitment process, so all inquiries should be directed to us. We continuously invite relevant candidates for interviews and reserve the right to do so before the application deadline. Applications and CVs will only be accepted via the application link in accordance with GDPR.